Make sure show input message when cell is selected is checked otherwise, the message will not appear. We only need to provide a title and an input message. The message is intended to provide guidance for the user so they know what type of information to enter. The Input Message tab of the data validation dialog box provides the settings to display a message when a user clicks the data validation cell. If the first cell in the output array were in cell A2, we could use =A2# as the reference in the source box. This method is excellent for advanced techniques, such as shrinking lists, or dependant lists. If you have a dynamic array enabled version of Excel (only Microsoft 365 and Excel 2021), then data validation lists can contain the result of a dynamic array. Check out this post to find out how to make it work. I love Tables, but they don’t work as well with data validation lists as they should. TOP TIP: If you can’t remember the name of the named range, press F3 and select from the Paste Name dialog box. The list of values can be stored in a named range, provided it is a continuous range of rows or columns. If using values in worksheet cells as the source, the list of values can be arranged in rows or columns (but not both at the same time) List input as a named range TOP TIP: If we need to use a comma in the list item text, press ALT+0130 to enter the comma, instead of a regular comma character. The list doesn’t have to be on a worksheet the values can be hardcoded into the source field. The screenshot below shows how to include the options Yes, No and Maybe without using cells each list item is separated by a commaĪ drop-down list created in this way would look like this: There is lots of flexibility in this type of drop-down list. Typing an invalid entry in the cell will result in an error message. We can now only select a value from the list. To use the drop-down, click on the cell containing the data validation list. The data validation dialog box opens. On the Settings tab, select list from the allow box, and enter the range of cells containing the list in the source box.Ĭlick OK to close the data validation dialog box. Then select the cell in which the drop-down should exist.Ĭlick Data > Data Validation (drop down) > Data Validation… In this tutorial, we explained with an example how to add color to a drop-down list using Conditional Formatting by creating and managing conditional formatting rules.The most common form of drop-down list is a data validation list. Let’s create one of these.Įnter the values to be used in the drop-down list into a range of cells these are known as the ‘list items’. Once you've set the colors for the values, you can choose any value from the drop-down menu and the cell will automatically change to the colour you chose. Now, click Conditional Formatting, then click Manage Rules, select the cell range to Apply the Conditional Formatting. Then, click the doc button 1 button to choose the value you want to format with a certain color, see screenshot.Īnd then click the Fill tab, choose a colour you like.Īnd then click OK to close the dialogs, repeat steps 1 to 4 for each other drop down selection. Under the Format only cells with section, choose Specific Text from the first drop-down list and containing from the second drop-down list. Then you can see the New Formatting Rule dialog box, click the Format only cells that contain option under the Select a Rule Type section. Mark your drop-down cells, which in this case are in column A, and go to Home > Conditional Formatting then select New Rule. A Color-coded Drop-Down List with Conditional Formatting Now, we can add a color to the drop-down list. Now, we can see the Drop-Down list below. Now select the Source option and click OK. To see a screenshot, select Data > Data Validation > Data Validation.Īdditionally, in the Data Validation dialogue box, click the Settings tab and select List from the Allow drop down list. In this scenario, I positioned the drop-down list in the range A2:A6, as shown in the screenshot − Make a list of data and choose a range into which to place the drop-down list values. Let’s understand step by step with an example. Learn how to provide visual clues by adding a new list and validation control, followed by conditional format rules.įor example, I have created a drop-down list of city names when I select Hyderabad, I want the cell to be colored Yellow automatically, and when I select Chicago, I want the cell to be colored Blue, as shown in the screenshot below. We can add conditional formatting rules to the cell containing the drop-down list. Color can be a powerful element in an Excel drop down list, and it's easier to incorporate than you may think.
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